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American Cancer Society Easel Program Terms & Conditions

Also viewable here: www.communityauctions.com/acs-terms

Community Auction’s Easel Program Event (the “Event”) is sponsored and conducted by Community Auctions LLC (the “Sponsor”) and is open to all persons who meet the criteria set forth below (each a “Bidder”).

Bidding Period

Each bidding period will last seven (7) days; starting each Monday, and ending on the following Sunday.

Eligible Bidders

In order to participate in the Sealed Bid event, the Bidder must satisfy the following eligibility requirements:

• Must hold a valid credit card, debit card, or PayPal account in their name to bid on and purchase the featured item;
• Be a legal resident of the United States of America;
• Be a minimum of eighteen (18) years of age at the time of their bid.

How To Bid

• The Bidder must complete the Sealed Bid Form in full, and place the completed Sealed Bid Form in the “bid box” located on the wooden easel.  
• In order for the bid to be validated, the Sealed Bid Form must be filled out with the Bidder’s full name, address, phone number, email address, item number, and bid amount. 
• Each Sealed Bid Form must be signed by the Bidder to be valid. 
• The Bidder agrees to pay for the featured item, plus applicable taxes and shipping should they be selected as the Successful Bidder.  

Featured Display Prints

The items featured on the table are for display only.  The Successful Bidder will receive an exact replica of the featured display item they bid on at the table with hanging hardware.

Awarding The Prints

There will be one (1) Successful Bidder for each item displayed in a market during the Bidding Period.  On the Bid Close Date, the Sponsor will collect the submitted Sealed Bid Forms, and submit them electronically to the Sponsor’s head office in Hot Springs Village, Arkansas.  

The Bids are then ranked from highest to lowest for each featured print.  The Successful Bidder will be selected by an employee of the Sponsor within five (5) days of the Bid Close Date.  The Successful Bidder will receive three (3) calls, three (3) text messages with a link to pay, and two (2) emails to notify them that their bid was the highest. 

If the Successful Bidder does not respond to the three (3) calls, three (3) text messages, and two (2) emails, then their item will be made available to the next highest Bidder. The next highest bidder will be contacted in the same manner.  In addition, the Sponsor will contact the unsuccessful bidders by phone, text, or email, and notify them that their bids were unsuccessful, thank them for participating, and encourage their participation by purchasing unsold items from other events. On occasion, some items will be sold from other events in the same market that did not produce a sell.

The Sponsor will process the purchase of the featured print via debit card, credit card, or via PayPal for the bid amount, plus applicable taxes and shipping.  The Successful Bidder will receive their purchased item within 14 to 21 business days upon receipt of payment.

Program Restrictions

The featured print cannot be transferred, exchanged, substituted, or redeemed for cash.  If the information contained within the Sealed Bid Form is wrong or not complete, the bid is destroyed, and the Bidder forfeits their entry.

Conditions of Participation

By participating in this Program, the Bidder agrees:

1. a)    to be willing to abide by these Program Rules and the decisions of the Sponsor, which decisions shall be final and binding;
2. b) that, by participating in the Program, the Bidder releases Community Auctions LLC, all charities, and each of their affiliates and respective directors, officers, employees, parent companies, subsidiaries, affiliates, suppliers, sponsors and agents from any liability for loss, harm, damages, costs and/or expenses, arising out of or in any way connected with participation in this Program, participation in any Program related activity, the awarding of the featured print, the use of personal information as aforementioned, or the acceptance, use or misuse of the featured print, including, without limitation, loss, harm, damages, costs and/or expenses related to personal injuries, death, damage to, loss or destruction of property, rights of publicity or privacy, defamation, or portrayal in a false light, or from any and all claims of third parties arising there from;
3. c) that the Sponsor is not responsible for lost, incomplete, illegible, late, misdirected, stolen, or mutilated Sealed Bid Auction Forms; any error, omission, interruption, defect or delay in transmission or communication; technical or mechanical malfunctions; failures or malfunctions of phones, phone lines, or telephone systems; interrupted or unavailable cable or satellite systems; errors in these rules, in any Program related advertisements or other materials; failures of electronic equipment, computer hardware or software; or inaccurate Bidder information, whether caused by equipment, programming used in this Program, human processing error, or otherwise.

How Money Is Distributed To The American Cancer Society

For each item sold, Twenty-Five Percent (25%) of the net proceeds go directly to the American Cancer Society. 

Net proceeds are calculated by taking the total sale price minus a 3.5% credit card processing charge. Proceeds are dispersed monthly to the beneficiary. At the time of distribution, a thirty dollar ($30) charge per display shipped that month will be deducted from the proceeds. 

Monthly Proceeds Example: 

100 items sold totaling $20,000 from twenty five (25) locations. Minus 3.5% processing equaling $700. Minus $30 per display shipped (25) equaling $750. Leaving a total net sales of $18,550 for which the American Cancer Society will receive 25%, equaling $4,637.50 in proceeds. 

Additional Terms

All Sealed Bid Forms are the property of the Sponsor and may be used, distributed and shared with sponsors of the Easel Program. These are the Sealed Bid Rules. These Sealed Bid Terms & Conditions are subject to change without notice. The Sponsor reserves the right to cancel, suspend, or terminate all or any portion of this Program at any time for any reason without prior notice.